Mean Green Comet Debate Institute

Email Update 3

Hello again!

Camp is just a few weeks away and we’re excited to see everyone on our campus very soon. Again, since the last update there has a lot of enrollment, so this email has all the previous information, plus updates on registration times, etc. Please take a moment to read everything over and, as always, if you have any questions contact Louie or Scott.

All links in this email are live. You can hold the CTRL key and click to go directly to the pages referenced.

You can find a web version of this email and all the previous update emails archived on our webpage at

Tuition and registration information

Remember that the deadline to finalize tuition was June 1, 2018. If you have not finalized registration the grace period ends Friday, so please take a moment and finalize before then. To pay all you need to do is go to - select ‘Camp tuition, ‘Add to Cart,” complete the form, select ‘YES’ for having paid the registration fee, and complete the payment. It only takes a few moments and you’ll be finished. If you have made arrangements to pay by check at registration please remember to make checks out to University of Texas at Dallas. Thanks!

Release forms

Please complete the forms as soon as possible. Registration goes much more smoothly if we already have forms on file and helps you avoid lines and waits when you arrive.

You’ll need to complete the following forms:

  • Medical release
  • Indemnification
  • Pick-up authorization
  • Talent release

The forms are available on our website, here:

Please email the completed for to When emailing the forms please put the students name (last, first) in the subject line.


The quick Google Survey with some important questions that will help us make your student’s stay comfortable, safe, and enjoyable. Please take a few moments to complete the survey and let us know if you have any questions. The survey asks important questions like food allergies, medical needs, other accommodations and roommate requests. You can access the survey here - Please complete the survey by June 8, 2018. Forms received after June 8th will not receive priority for roommate requests or dorm rentals.

Remember that we use the survey to assess food allergies, room requests, special accommodation/needs, and fridge rental information.

Commuter info

Commuter drop off and check-in is 8:45AM daily, unless otherwise noted. Pick-up time is 9PM. Drop off and pick-up are at the Residence Hall South. All commuters will receive a separate email with exact instructions next week.

You can plan to arrive a little earlier or stay a little later, if necessary. Those requests need to be communicated to myself or Louie Petit so that they can be passed on to the dorm staff. Please DO NOT drop your students off at their lab rooms directly. Commuters check-in and out for their safety.

Remember if anyone other than the parents listed on the indemnification form are picking up your student we must have them listed on the Pick-up Authorization form. There are no exceptions to that rule. Again, we do this for the camper’s safety.

All commuters will soon be receiving a separate and more detailed email with all the needed information for camp procedures.

What to bring

It will be hot in Dallas in June and July. Dress casually, pack shorts and short sleeve shirts, flip-flops and comfortable tennis shoes for after lab activities. If you are a residential camper you should bring extra-long twin sheets, alarm clock, toilet paper, toiletries, towel, and any other amenity you’ll need to feel comfortable in the dorms. You should also bring the materials you’ll need to take notes and/or file and prepare for debates, legal pads, notepads, pens, timer, etc. Though 3 meals a day are provided students often wish to order pizza or other food from off campus so it’s usually a good idea to bring a little spending money just in case.


We highly recommend brining a laptop to camp. The MGC, like most high school debate programs, is paperless. The only exception is the Middle School camp which will utilize paper during the camp. All high school camp evidence is transmitted and shared electronically. Paper for files is used only in instances where there is no other option. If you are unable to bring a computer, please email the camp administration (myself or Louie) so we can discuss options. Thanks for your support in making the MGC paperless. We do not recommend iPads as a replacement for paperless debate as it doesn’t run a full MS Word suite. If you are using a tablet, such as a Surface Pro, that will work.

4th of July

MGC will have a normal morning schedule and afternoon schedule on the 4th of July. After dinner, there will be movie night, snow cones, cotton candy and time to enjoy the holiday. If you are local and wish to check out your camper to participate in family activities that is fine. Please make separate arrangements with me or Louie so we can coordinate check-out and return times, etc.

Registration / Check-out times

This year the MGC dorm will be Residence Hall South at the Richardson campus of the University of Texas at Dallas. The address is: 2801 Rutford Ave, Richardson, TX 75080.

The registration will take place in a classroom, just off the lobby in Residence Hall South. There will be clearly marked signs and UTD dorm staff there to greet you and point you in the right direction. We ask that the participants come in and register with the camp, get their room key, and then bring their luggage into to the dorm. After you have completed registration, you will be able to move into your dorm rooms. Students will be given schedules and information about orientation and where/when their lab sessions begin at registration.

To help the process go smoothly each division has registration windows. You can find this schedule at - If you’re going to be early or late for travel reasons, no problem. Just let Louie or Scott know when to expect you so we can have everything ready when you arrive.

See you all this summer,

Scott Herndon
Camp Co-Director

Louie Petit
Camp Co-Director

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