Mean Green Comet Debate Institute

Email Update 2

Hello everyone, here is update #2. Lots of new information here, so please take a moment to read through everything.

Tuition and registration information:

Tuition – Remember that the deadline to finalize tuition was June 1, 2019. To finalize payment all you need to do is go to EZPay, select ‘Camp tuition, ‘Add to Cart,” complete the form, select ‘YES’ for having paid the registration fee, and complete the payment. It only takes a few moments and you’ll be finished. We are unable to guarantee holding a student’s place in camp if full tuition payment is not received by Wednesday, June 12, 2019.

Release forms - You’ll need to complete the following forms:

  • Medical release
  • Indemnification
  • Pick-up authorization
  • Talent release

The forms are available on our website, here: https://debatecamp.utdallas.edu/forms

When your forms are completed, please upload them via the Camp Forms Portal (green button found on the Debate Camp Forms Page).

Survey – We’ve created a quick Google Survey with some basic questions that will help us make your student’s stay comfortable, safe, and enjoyable. Please take a few moments to complete the survey and let us know if you have any questions. The survey answers important questions like food allergies, medical needs, other accommodations and roommate requests. You can access the survey here - https://forms.gle/VzZmD3PxL6oNSuqu6. Please complete the survey by June 14, 2019. Forms received after June 14th will not receive priority for roommate requests or dorm rentals.

Commuter info - Commuter drop off and check-in is 8:45AM daily, unless otherwise noted. Pick-up time is 9PM (8PM for middles school students). Drop off and pick-up are at the Residence Hall Southwest, address below.

You can plan to arrive a little earlier or stay a little later, if necessary. Those requests need to be communicated to myself or Louie Petit so that they can be passed on to the dorm staff. Please DO NOT drop your students off at their lab rooms directly. Commuters check-in and out for their safety.

Remember if anyone other than the parents listed on the indemnification form are picking up your student we must have them listed on the Pick-up Authorization form. There are no exceptions to that rule. Again, we do this for the camper’s safety.

All commuters will soon be receiving a separate and more detailed email with all the needed information for camp procedures.

Dorm info –The MGC is using Residence Hall Southwest this year. The camp office, check-in, and accommodations for residential students will all be in RHSW. If you wish to send anything to a camper please send to their attention to the following address:

Residence Hall Southwest
931 Drive E
Richardson, TX 75080

What to bring – It will be hot in Dallas in June and July. Dress casually, pack shorts and short sleeve shirts, flip-flops and comfortable tennis shoes for after lab activities. If you are a residential camper you should bring extra-long twin sheets, alarm clock, toilet paper, toiletries, towel, and any other amenity you’ll need to feel comfortable in the dorms. You should also bring the materials you’ll need to take notes and/or file and prepare for debates, legal pads, notepads, pens, timer, etc. Though 3 meals a day are provided students often wish to order pizza or other food from off campus so it’s usually a good idea to bring a little spending money just in case.

Laptops – We highly recommend brining a laptop to camp. The MGC, like most high school debate programs, is paperless. The only exception is the Middle School camp which will utilize paper during the camp. All high school camp evidence is transmitted and shared electronically. Paper for files is used only in instances where there is no other option. If you are unable to bring a computer, please email the camp administration (myself or Louie) so we can discuss options. Thanks for your support in making the MGC paperless. We do not recommend iPads as a replacement for paperless debate as it doesn’t run a full MS Word suite. If you are using a tablet, such as a Surface Pro, that will work.

4th of July – MGC will have a normal morning schedule and afternoon schedule on the 4th of July. After dinner, there will be movie night, snow cones, cotton candy and time to enjoy the holiday. If you are local and wish to check out your camper to participate in family activities that is fine. Please make separate arrangements with me or Louie so we can coordinate check-out and return times, etc.

Check-in Schedule – The check in schedule are posted on the MGC website - https://debatecamp.utdallas.edu/registration-schedule. You will also find copies of all update emails posted on the site for your convenience.

 

See you all this summer,

Scott Herndon
Camp Co-Director
Scott.herndon@utdallas.edu

Louie Petit
Camp Co-Director
louiepetit@unt.edu