Email Update 2
Hello everyone, here is update #2. Lots of new information here, so please take a moment to read through everything.
Tuition and registration information
Remember that the deadline to finalize tuition is June 1, 2018. To finalize payment all you need to do is go to https://ezpay.utdallas.edu/C20239_ustores/web/classic/store_main.jsp?STOREID=119, select ‘Camp tuition, ‘Add to Cart,” complete the form, select ‘YES’ for having paid the registration fee, and complete the payment. It only takes a few moments and you’ll be finished. Tuition payments received after June 1 will be assessed a $100.00 late fee.
You’ll need to complete the following forms:
- Medical release
- Pick-up authorization
- Talent release
The forms are available on our website, here: http://debatecamp.utdallas.edu/forms
Please email the completed for to firstname.lastname@example.org. When emailing the forms please put the students name (last, first) in the subject line.
We’ve created a quick Google Survey with some basic questions that will help us make your student’s stay comfortable, safe, and enjoyable. Please take a few moments to complete the survey and let us know if you have any questions. The survey answers important questions like food allergies, medical needs, other accommodations and roommate requests. You can access the survey here - https://goo.gl/forms/uK4iJKHDxoDe3nUF3. Please complete the survey by June 8, 2018. Forms received after June 8th will not receive priority for roommate requests or dorm rentals.
Commuter drop off and check-in is 8:45AM daily, unless otherwise noted. Pick-up time is 9PM. Drop off and pick-up are at the Residence Hall South (we’ll provide the exact address and procedure for drop-off and pick-up in a later update).
You can plan to arrive a little earlier or stay a little later, if necessary. Those requests need to be communicated to myself or Louie Petit so that they can be passed on to the dorm staff. Please DO NOT drop your students off at their lab rooms directly. Commuters check-in and out for their safety.
Remember if anyone other than the parents listed on the indemnification form are picking up your student we must have them listed on the Pick-up Authorization form. There are no exceptions to that rule. Again, we do this for the camper’s safety.
All commuters will soon be receiving a separate and more detailed email with all the needed information for camp procedures.
What to bring
It will be hot in Dallas in June and July. Dress casually, pack shorts and short sleeve shirts, flip-flops and comfortable tennis shoes for after lab activities. If you are a residential camper you should bring extra-long twin sheets, alarm clock, toilet paper, toiletries, towel, and any other amenity you’ll need to feel comfortable in the dorms. You should also bring the materials you’ll need to take notes and/or file and prepare for debates, legal pads, notepads, pens, timer, etc. Though 3 meals a day are provided students often wish to order pizza or other food from off campus so it’s usually a good idea to bring a little spending money just in case.
We highly recommend brining a laptop to camp. The MGC, like most high school debate programs, is paperless. The only exception is the Middle School camp which will utilize paper during the camp. All high school camp evidence is transmitted and shared electronically. Paper for files is used only in instances where there is no other option. If you are unable to bring a computer, please email the camp administration (myself or Louie) so we can discuss options. Thanks for your support in making the MGC paperless. We do not recommend iPads as a replacement for paperless debate as it doesn’t run a full MS Word suite. If you are using a tablet, such as a Surface Pro, that will work.
4th of July
MGC will have a normal morning schedule and afternoon schedule on the 4th of July. After dinner, there will be movie night, snow cones, cotton candy and time to enjoy the holiday. If you are local and wish to check out your camper to participate in family activities that is fine. Please make separate arrangements with me or Louie so we can coordinate check-out and return times, etc.
See you all this summer,